Lottery Process

EMSA Lottery Information for the 2018-19 School Year
Elgin Math and Science Academy is pleased to bring the WOW and WONDER of an active, engaging curriculum to the students of U46 beginning in August of 2018.  EMSA will open its doors to 200 students in kindergarten through third grade. If more students apply than there are seats for that grade level, EMSA will enroll new students through a public lottery.  This will be done in compliance with the Illinois Charter Schools Law and EMSA’s charter agreement. Names from the pool of all applicants will be randomly selected to fill each grade level. Additional applicants are placed on a waitlist in the order selected. The lottery and admissions are on a nondiscriminatory basis and open to all students regardless of race, ethnicity, gender, socioeconomic status, sexual orientation, religious preference or disability.

All applications must be received by 11:59 pm on April 4, 2018.  EMSA is accepting applications for students living within School District U-46 boundaries and entering grades Kindergarten, First, Second, or Third.  Interested families may obtain and submit an application on-line through EMSA’s SchoolMint System available through our website or through the SchoolMint app.  They may also obtain and submit an application in person to an EMSA outreach team member, or by mailing or dropping off an application to EMSA’s office at 17 Douglas Avenue, Elgin.  Any applications filled-out during a telephone conference must be signed to be accepted—EMSA will work with families to obtain those signatures.

The lottery will be held on April 11, 10 a.m., at Gail Borden Public Library, Community Room A.  EMSA’s lottery is open to the public. The lottery is designed to be an administrative event (versus a public celebration event). Parents and guardians will be notified of results via text, email and U.S. mail following the lottery.  EMSA will be utilizing SchoolMint, an online enrollment system, to run its lottery.

EMSA’s lottery will be videotaped, a copy of which will be maintained by EMSA and a copy of which will be shared with the Illinois State Charter School Commission.  Before the lottery takes place, EMSA will check all applications to verify: all Kindergarten applicants will be 5 years old by September 1, 2018, all First Grade applicants will be 6 years old by September 1, 2018, and that all sibling applicants are identified.  The parent or guardian will receive an email confirmation of a successfully submitted application from EMSA’s online enrollment system (SchoolMint).

SchoolMint Lottery System Explanation

Sibling Preference
EMSA strives to keep families together and allows a sibling preference in its lottery and admissions.  In EMSA’s inaugural year, siblings who are applying together will both be given places in their respective classes if one sibling is pulled in the lottery, until the maximum class size is reached, after which the sibling whose name wasn’t pulled will be given priority on the waitlist for his or her respective grade.  In future years, returning students who have re-enrolled by the deadline are given places as are their siblings if places are available. For any grade level in which more students have submitted applications than there are seats for that grade level, the places will be determined by a public lottery. Applications can be submitted after the lottery deadline.  If there is a place in the grade level, then the student will be asked to officially enroll in the school. If there is a waitlist for the grade level, then the student will be added to the waitlist in the order the applications are submitted.

Enrollment After Acceptance
If your child has been offered a seat, the parent or guardian MUST accept the offered seat by April 20, 2018 or the seat will be released to the next child on the waitlist.

Families who are accepting their students’ seats must complete “Phase One” of enrollment for their child by the registration deadline of May 1, 2018. Phase one of enrollment is available on SchoolMint.

EMSA will continue to accept applications throughout the school year and each year to come as new grade levels are added to expand our student body to a K-8 campus.  Your student’s name will be kept on our waitlist for one year, so please continue to apply through SchoolMint if you are not accepted. Once enrolled at EMSA, you do not need to re-enroll in the lottery as your continual attendance will automatically reserve your place.